These Businesses Could Benefit The Most From Online Notary Services
By NotaryLive Staff
Published on 09/07/2021
KEY TAKEAWAYS
- Law firms can access new clients and use downtime to notarize online as revenue source
- Faster loan processing with easier remote online notarization coordination
- Healthcare hiring boom means more digital paperwork notarized by a notary public
Today, notarizing documents online is easier, more convenient, and more secure.
Early adopters in states where remote online notarization (RON) is legal are already seeing the benefits. RON gives them more free time and new opportunities to grow their business.
If passed, the SECURE Notarization Act will make remote online notarization legal in all 50 states.
Remote notaries bring efficiency, and many industries benefit from an online notary service like NotaryLive.
1. Attorneys & Law Firms
Attorneys and law firms can notarize documents online faster and reach new clients.
Online notary services make work easier and let firms earn more with NotaryLive for Business.
Documents You Can Notarize online in the Legal Industry
- Deeds - Legal documents that transfer ownership of a property from one person to another
- Mortgages - are legal agreements where lenders can take a property if the borrower doesn’t repay the loan
- Wills - Legal documents that explain how a person's assets will be allocated upon their death
- Trusts - Legal arrangements in which a trustee controls and administers assets for the benefit of a beneficiary
- Power of Attorney (POA)- is a legal document that lets someone act for another in legal or financial matters
- Advanced Directives - Legal documents that explain a person's desires for medical treatment if they become incapacitated
- Custody & Guardianship Agreements - Legal documents that specify the terms of custody or guardianship of a minor child
- Court Documents - Legal documents that must be signed by a notary to be considered authentic
2. Mortgage Companies
Everyone in the mortgage process can benefit from an online notary service. From loan signing agents and brokers to clients refinancing their mortgage.
Remote online notarization eliminates the need for all parties to be in the same room.
Instead, it allows the notary process to take place online via video call.
This allows those who rely on the mortgage closing process to conduct their business much faster.
The efficiency that comes with the streamlined process of online notary services can make a big difference.
Documents You Can Notarize Online in The Mortgage Industry
- Mortgage Closing Documents - Series of legal documents signed by borrower and lender at the end of the mortgage transaction
- Property Deeds - Legal documents that transfer ownership of property
- Loan Paperwork - Legal documents outlining the terms and circumstances of the loan
- Credit Paperwork - Credit reports
- Financial Statements - Contains information about a person's financial situation
3. Real Estate Companies
While all branches of the real estate industry would benefit from a faster mortgage closing process for the reasons mentioned above, real estate agents, agencies, title companies, and homebuyers could benefit from using remote online notaries as well.
After all, every real estate transaction includes lots of paperwork, and notaries must notarize everything from deeds to escrows.
For real estate agencies that have notaries on staff already, there is the added opportunity to take on notary clients using RON just like an attorney or paralegal would do with a NotaryLive for Business commercial account.
Documents You Can Notarize Online in the Real Estate Industry
- Purchase Agreements - Contracts detailing terms and circumstances of real estate purchases and closing documents
- Deeds & Titles - Transfer property ownership from one party to another
- Mortgage & Refinancing Documents - Loan terms and restrictions
- Lease Agreements - Define the terms of the lease
- Power of Attorney - Allows someone to act on behalf of another in legal or financial problems
- Affidavits - Written statements produced under oath and used in evidence in court
4. The Medical Field
This may sound surprising, but some of the most frequent users of NotaryLive are in the medical field.
This is largely because hospitals and other medical businesses have a large workforce with relatively few administrators.
With the pace at which hospitals are hiring staff, administrators need to use remote online notaries for notarizing background checks online and other internal documents.
Documents You Can Notarize Online in the Medical Industry
- Medical POA - Empowers someone to make medical decisions on behalf of another person
- Living Will - Defines a person's desires for medical treatment in the event they become disabled
- Do Not Resuscitate (DNR) order - Directs medical personnel not to conduct cardiopulmonary resuscitation (CPR) in the event of cardiac or respiratory arrest
- Medical Authorization - Allows a minor to get medical care in the absence of a parent or legal guardian
- HIPAA Authorization - Authorizes disclosure of a person's health information to a third party
5. Construction Companies
In the construction industry, people often say 'time is money,' so don’t waste either waiting for in-person notarization when you can complete the process faster online.
Notarizing construction documents like permit applications, building plan requests, contracts, and background checks used to take up a lot of time.
But luckily, the slow and painful process to schedule an appointment with an in-person notary public, commuting to meet their office, and waiting for them to become available is now a thing of the past.
Documents You Can Notarize Online in the Construction Industry
- Construction Contract - Agreement between two parties describing work, risks, duration obligations of the project
- Payment Application - Requesting payment for finished work or items in place – specifies how to file a payment application, what documents to include, and when
- Change Order - Adjustment to the existing contract after its effective date changes the work, sum or time
- Lien Waiver - Agreement between counterparty and payer – asking for payment for completed work or materials
- Notice of Intent of Lien (NOI) - Notifies construction project parties of non-payment repercussions – warns that a mechanics lien will be filed if payment not paid
- Mechanics Lien - Legal claim against collateral used to pay a debt. Contractors are protected from non-payment by liens
6. eCommerce Businesses
As eCommerce businesses let firms and consumers buy, sell, order and pay online, it’s only natural that they consider digital platforms for all their processes, including notarization.
When eCommerce business owners have orders to fill, the stress and time wasted scheduling an in-person notarization near them could be much better spent.
Remote online notarization, on the other hand, is a major time saver.
Documents You Can Notarize Online in e-Commerce
- Vendor and Supplier Contracts - Detail terms and conditions of selling goods and services
- Articles of Incorporation - Establish a corporation
- Commercial Leases - Landlord and business sign a commercial lease to rent commercial property
- Memorandum of Understanding (MOU) documents - Determine whether something is legally binding – willingness to enter into a contract/negotiation
- Employment Contracts - Clariies obligations and employment terms
- Property Construction and Loan Agreements - Details terms and conditions of a loan to build a property
7. Small Businesses
When you’re growing your own business and brand, life can get hectic, which is why it’s so important to cut back on wasted time whenever it’s possible.
Small business owners don’t have time to make an appointment and wait for an in-person notary public and that’s where NotaryLive can help with instant 24/7 service wherever works for you.
Documents You Can Notarize Online For Business
- Vendor and Supplier Contracts - Detail terms and conditions of selling goods and services
- Articles of Incorporation - Establish a corporation
- Commercial Leases - Landlord and business sign a commercial lease to rent commercial property
- Memorandum of Understanding (MOU) documents - Determine whether something is legally binding – willingness to enter into a contract/negotiation
- Employment Contracts - Clariies obligations and employment terms
- Property Construction and Loan Agreements - Details terms and conditions of a loan to build a property
8. Notarize Online With NotaryLive
You no longer need to search "notary near me" or "notary services near me" to find a notary.
Here's how our remote notary software works in 4 simple steps:
- Upload Your Document
- Verify Your Identity with our advanced credential analysis
- Connect with a remote notary, where you will receive a notary seal/notary stamp. No need for wet signatures!
- Download your notarized document online
How NotaryLive Works
Click the button below to get started,
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**A great resource to look into the statuses of state laws and regulations is National Notary Association (NNA). They provide a knowledge center consisting of state notary resources, remote online notary sources, and more.
Does NotaryLive sound like the right fit for you and your business?
Learn more about our NotaryLive Business Account Options.
For pricing info, click here to visit our Pricing page!
If you have any questions, contact our sales team, and we will be happy to help!
About NotaryLive
NotaryLive is a leading provider of digital notarization and eSign solutions, dedicated to enhancing business efficiency through a secure, user-friendly platform that prioritizes understanding and meeting customer needs. By offering innovative tools for electronic signatures and online notarization, NotaryLive empowers professionals to manage documents and notarize documents online, anywhere, any time.
FAQ on Remote Online Notarization
How long does the notarial process take?
- The online notarial session will take as little as 5-15 minutes. This includes uploading the document, verifying your ID, connecting with a notary, and notarizing your documents.
Does your ID verification accept passports?
- Yes, we accept passports, driver’s licenses, and government-issued IDs.
Is online notarization secure?
- Yes. To ensure compliance with state law, online notarizations have strict requirements, including secure verification and protection of your identity. Our platform, NotaryLive, is certified by MISMO, which is a higher standard of security protocols commonly used in the mortgage industry.
For more Frequently Asked Questions about NotaryLive, visit our FAQ.
**Legal Disclaimer - We are not lawyers or attorneys and do not give any legal advice. Please check with your attorneys, advisors, or document recipients if you have any unanswered questions about your documents.
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Updated Date: 09/18/2025
