How Online Notary Services Are Improving The Healthcare Industry


By NotaryLive Staff

Published on 10/26/2021


  • Saves critical time notarizing medical consent forms and POAs
  • Improved security over in-person notarization with recorded sessions
  • Custom solutions for hospital needs like bulk pricing and API integrations



This may sound surprising, but some of the most frequent users of online notary services like NotaryLive are in the medical field. 

This is largely because hospitals and other medical businesses have a large workforce with relatively few administrators. With the pace at which hospitals are hiring staff, administrators need to use RON for notarizing background checks and other internal documents.


1. RON Streamlines Healthcare Notarization

According to the U.S. Bureau of Labor Statistics, “employment in healthcare occupations is projected to grow 16 percent from 2020 to 2030, much faster than the average for all occupations, adding about 2.6 million new jobs.” As you would imagine, many new hires translate to a lot of notarized documents. 

On top of all of that hiring document notarization, there’s also a need to quickly notarize medical documents.

Thanks to Remote Online Notarization (RON) and platforms like NotaryLive, the process of notarizing documents has never been so easy, convenient, and secure

This added convenience and security are shaking things up in the healthcare industry in a big and potentially life-saving way!


2. RON Speeds Up Critical Healthcare Notarizations

There are very few fields in which time can be as critical as it is in healthcare. While saving time for hospital workers and medical professionals allows them to see more patients quickly so they can receive the care they need, the same goes for healthcare business administrators.

For medical professionals, online notary services can help patients notarize documents like power of attorney or child medical consent forms faster which has immediate life-saving implications. In the case of healthcare business administrators, notarizing documents can save time. This time can be used to optimize and improve medical operations practices, or to keep their overhead down. Ultimately, this helps keep the cost of healthcare lower.

Remote Online Notarization is done via webcam which prevents the need for all parties to be in the same room, eliminating the need to coordinate and wait for a notary on staff to become available or physically arrive at a destination which is a major time saver. 

For healthcare businesses that would rather use our dedicated remote notary staff, NotaryLive is available for 24/7 use and provides a notary process that can take 10 minutes or less. 


3. RON Boosts Security for Medical Documents

Due to the incredibly sensitive nature of medical paperwork and procedures, security is another important focus in the process of notarizing medical documents. NotaryLive has this covered as well.

In fact, RON services are more secure than using an in-person notary. 

Unlike traditional notaries, remote online notaries provide their notarial services online through an audio/video feed. This means that a computer or mobile device is used and the sessions are recorded. 

This is done in the case of a dispute, where the transaction must be verified. 

NotaryLive also uses additional security measures to verify each signer's identity beyond the steps that most in-person notaries would normally take. 

This results in improved protection from fraud, forgery, or coercion.


4. Medical Documents That May Require Notarization 

Below is just a helpful list of a few documents that you can notarize online using remote online notarization. 

  • Powers of Attorney (POA) - Legal documents authorizing one person to act on another's behalf in legal or financial matters.


  • Advanced Directives or Healthcare Directives - Documents specifying a person's healthcare preferences in case they cannot make decisions themselves.


  • Durable Power of Attorney Forms - Documents that grant someone authority to handle another's affairs and remain valid even if the grantor becomes incapacitated.


  • Paternity Affidavits - Statements acknowledging a man's paternity of a child, often for legal or financial purposes.


  • Living Wills - Legal documents outlining a person's wishes regarding life-sustaining medical treatments if they become terminally ill or incapacitated.


  • Medical Release Forms - Forms that authorize the release of medical records or information to specified individuals or organizations.


  • HIPAA Authorization Forms - Documents allowing healthcare providers to share a patient's health information, compliant with HIPAA privacy regulations.


  • Organ Donation Forms - Legal documents where individuals express their consent to donate their organs and tissues after death.


  • Consent Forms for Minors - Forms used to grant permission for minors to participate in activities, receive medical treatment or travel without their parents.


  • Medical Affidavits - Sworn statements providing evidence or verification of medical information for legal purposes.


  • Medical Power of Attorney (MPOA) - A document that designates an individual to make healthcare decisions on behalf of someone else.


  • Authorization for Emergency Medical Treatment - Documents that allow medical personnel to provide emergency treatment without waiting for formal consent.


  • Healthcare Proxy Designations - Legal documents appointing a specific person to make medical decisions for someone if they become unable to do so.


  • Medical Consent Forms for Clinical Trials or Research Studies - Documents that participants sign to indicate informed consent to participate in medical research.


  • Do Not Resuscitate (DNR) Orders - Medical orders indicating that a person should not receive CPR or advanced life support if their heart stops or they stop breathing.


  • Authorization for Mental Health Treatment - Documents that provide consent for the provision of mental health services.


  • Healthcare Consent Forms for Minors Traveling Alone - Forms allowing minors to receive medical treatment while traveling without their guardians.


  • Medical Billing Agreements - Agreements between patients and healthcare providers outlining payment responsibilities for medical services.


  • Medical Records Affidavits - Legal statements attesting to the authenticity of an individual's medical records.


  • Release of Liability Forms - Documents in which participants agree to waive the right to hold an organization liable for any injuries or damages incurred.


  • Consent for Experimental Treatments or Procedures - Forms where patients agree to undergo treatments or procedures that are considered experimental.


  • Healthcare Facility Admissions Forms  - Documents required for admission into a healthcare facility, detailing personal and medical information.


  • Consent for Blood Transfusions or Organ Transplants - Documents where patients or guardians consent to receive blood transfusions or organ transplants.


  • Healthcare Employment Contracts - Contracts outlining the terms of employment, responsibilities, and compensation for healthcare professionals.


5. Notarize Your Medical Documents Online With NotaryLive 

The process of getting a document notarized remotely through NotaryLive is incredibly easy. All you have to do is upload the document, verify your identity, connect with a notary via webcam, and download your notarized document.


How NotaryLive works in 4 simple steps: 


How NotaryLive Works 

Click the button below to get started,

Notarize Now!



FAQ On NotaryLive 

  • Is is necessary to be a US citizen to utilize our service? 
    • No. To complete the verification process, you need to either be a US citizen or have a US-based public profile. However, if you do not meet these requirements, you can have a witness verify your identity.
  • What are the system requirements for remote online notarization? 
    • To use NotaryLive, all you'll need is a device such as a tablet, smartphone, or computer with internet access, a microphone, sound capabilities, and a camera.
  • How much does the remote online notarial session cost with NotaryLive? 
    • Sessions start at $25 but are discounted based on your account type and monthly volume. For more pricing information, visit our Pricing Page.
  • Do hospitals have notaries? 
    • No. Hospitals in the US typically don't have notaries on staff. You can have a notary travel to the hospital for you but for more accessible and efficient notarization, consider using NotaryLive where you can notarize online, anywhere, any time. 



Can NotaryLive Be Customized for Hospitals?

Absolutely! On top of the normal benefits of our platform, NotaryLive for Business allows commercial account holders to make frequent use as easy as possible. Hospitals can use these features to optimize their notarization process as well as give their patients an efficient way to get their documents signed. These options are:

  • Creating Sessions for their Clients
  • Adding Multiple Users
  • Viewing Clients’ Notarized Documents
  • Single-Use or Monthly Billing (Great for high volume!)
  • Volume Pricing Options
  • Optional API and White Label Integration
  • Plus all standard account features

Our team is experienced in working with the healthcare sector to provide custom solutions. If you have any questions at all, click here to contact our sales team and we will be happy to help!'

We have a Trustpilot rating of 4.8 and have served over 100,000 clients to optimize their notarization process. 

Try it out for yourself to see how these users have leveled up their notarization game. 



Looking for Additional Info About NotaryLive or Remote Online Notarization?

We’ve got you covered.



**Legal Disclaimer - We are not lawyers or attorneys and do not give any legal advice. Please check with your attorneys, advisors, or document recipients if you have any unanswered questions about your documents.



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Updated Date: 04/13/2024



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