How Online Notary Services Can Help Your Small Business

KEY TAKEAWAYS 

• Saves business owners time with 24/7 availability instead of appointments
• More secure identity verification process than in-person notarization
• Custom solutions like API integration optimized for frequent business use

Anyone who runs their own business knows that it is a massive time commitment. From growing your brand to helping with day-to-day operations, life can get hectic - which is why cutting back on wasted time is key. One great way to save time is to use online notary services like NotaryLive to notarize any documents that need it. 

NotaryLive is a Remote Online Notarization service that is dedicated to helping business owners save time by making the notarization process more convenient, secure, and customizable - with 24/7 service.

1. What is Remote Online Notarization (RON)?

Unlike traditional notarization, which is performed in person, online notarization is conducted online. This means rather than having to meet a Notary in person at the same physical location, the notarization business can be transacted from the convenience of your computer or mobile device. Online notarization is also sometimes referred to as – remote notarization, webcam notarization, virtual notarization, or remote online notarization (RON).

For more general info about Remote Online Notarization, check out this blog.

2. RON Is Convenient & Efficient 

With Remote Online Notarization (RON), the process of making appointments and waiting for an in-person notary is quickly becoming a thing of the past. Instead, you can notarize online using your laptop, phone, or any device with a webcam. While this is much more convenient for both the notary and anyone who may need their document notarized, it is also a lot more practical and allows business owners to save time and get back to growing their brand and doing what they love. 

Better yet, the process of getting a document notarized online through NotaryLive is incredibly easy. All you have to do is upload the document, verify your identity, connect with a notary via webcam, and download your notarized document.

How NotaryLive works in 4 simple steps: 

Click the button below to get started,

Notarize Now! 

For more information on how RON works for people who need a document notarized, visit our home page. For more information on how to use RON as a notary, visit our notary center.

3. RON = Availability & Adaptability

At NotaryLive, our 24/7 service allows business owners to notarize documents outside of regular business hours so they can focus on... well, their businesses! We make it easy to connect with a remote online notary, instantly. Our live notaries are available around the clock and are ready to assist you with all your remote online notarization needs. As the old expression goes, availability is the best ability and 24/7 availability is impossible to beat.

4. RON Is Secure

Not only is it more convenient, but using RON services is more secure than using an in-person notary. Unlike traditional notaries, remote online notaries provide their notarial services online through an audio/video feed using a computer or mobile device which means that these sessions are recorded in the case of a dispute where the transaction must be verified. NotaryLive also uses additional security measures to verify each signer's identity beyond the steps that most in-person notaries would normally take. This results in improved protection from fraud, forgery, or coercion.

5. The Future Of Notarization

Remote Online Notarization (RON), like NotaryLive, is transforming notarization in the digital age. 

This is not just a temporary fix, but a significant leap. 

RON meets the needs of numerous businesses, creating a more efficient process. 

The further adoption of RON is expected to increase as companies recognize its benefits for streamlining operations and enhancing document workflow. 

6. Overcoming Traditional Limitations

RON eliminates the need for in-person trips to a notary, which is a significant barrier for enterprises in remote or rural places. 

Notarial services can be available from anywhere, despite geographical barriers. 

This is especially useful for international firms, or those with a remote team. 

Furthermore, NotaryLive's RON provides flexibility outside the standard 9-5 and is available 24/7/365 for those seeking urgent notarization services. 

7. The Environmental Impact 

In an era of environmental sustainability, RON offers an eco-friendly notarization solution.

 It reduces dependency on paper, thus decreasing waste. It also eliminates the need to drive to notarial services, which reduces carbon emissions. 

This green aspect of RON matches the sustainability goals of contemporary businesses, offering an environmentally friendly solution for their notarization requirements. 

Choosing RON is a step towards both efficiency and environmental care. 

8. Cost-Effectiveness of Online Notary 

Beyond saving time, online notarization with NotaryLive offers substantial cost savings for businesses.

Traditional notarization often involves hidden costs like travel expenses, time away from work, and potentially, the costs associated with rescheduling missed appointments. RON eliminates these expenses, providing a more economical option. 

Additionally, the scalability of online notarization services means that businesses can manage a larger volume of notarizations without a proportional increase in costs. 

This cost-effectiveness is particularly advantageous for small businesses and startups, where budget constraints are a significant consideration.

9. Legal Compliance & Accessibility 

NotaryLive adheres strictly to legal standards and regulations governing notarization. 

This commitment to compliance ensures that the documents notarized through their service are legally binding and recognized. 

Furthermore, the platform is designed to be accessible, catering to a wide range of users with varying levels of technical proficiency. The user interface is intuitive, making the process of online notarization straightforward even for those who are not tech-savvy. 

This accessibility broadens the appeal of RON, making it a viable option for a diverse range of businesses and individuals.

**Legal Disclaimer - We are not lawyers or attorneys and do not give any legal advice. Please check with your attorneys, advisors, or document recipients if you have any unanswered questions about your documents. 

FAQs on Remote Online Notarization 

What is Remote Online Notarization (RON)?
RON is a digital method of notarizing documents, enabling notarization over the internet without the need for physical presence.

How does online notarization benefit my business?
It offers efficiency, flexibility, security, and cost savings, freeing up valuable time and resources for your business.

Is online notarization legally compliant?
Yes, services like NotaryLive adhere to legal standards, ensuring that the notarization process is legally binding.

Can I notarize documents outside of business hours?
Absolutely! NotaryLive provides 24/7 service, allowing document notarization at any time, which is ideal for urgent or non-standard business operations.

How secure is online notarization?
Online notarization provides enhanced security through encrypted connections, secure data storage, and recorded sessions for a reliable audit trail.

Customization for Businesses

Integrating RON into your business operations is a straightforward process. 

NotaryLive offers support and guidance to help businesses seamlessly incorporate their services. The flexibility of RON means it can be adapted to suit various business models and operational needs. Whether you require regular notarization for legal documents, contracts, or other business-related papers, RON can be tailored to meet these needs efficiently. 

This ease of integration is a significant advantage, allowing businesses to quickly reap the benefits of online notarization without a lengthy or complex implementation process.

On top of the normal benefits of our platform, NotaryLive for Business allows commercial account holders to make frequent use as easy as possible with options such as:

• Creating Sessions for their Clients
• Adding Multiple Users
• Viewing Clients’ Notarized Documents
• Single-Use or Monthly Billing (Great for high volume!)
• Volume Pricing Options
• Optional API and White Label Integration
• Plus all standard account features

An Additional Business Opportunity

Looking to make the most out of your downtime? If you are a certified Notary Public in a state where providing RON services is permitted, you can get paid to work with us and notarize documents at your convenience during your downtime. Not only will you be paid for your services, but depending on your industry, the connections you make along the way could come in handy as these small interactions can quickly turn into long-term business relationships.

For more info on working with NotaryLive as a notary, read: 

Why is NotaryLive the Best Online Notary Service for Notaries?

Does NotaryLive sound like the right fit for you and your business?

If you’re looking to get a document notarized, you can click here to Notarize Now!

To learn more about our NotaryLive business account options, click here!

For pricing info, click here to visit our Pricing page!

If you have any questions, click here to contact our sales team and we will be happy to help!

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