How to Notarize Documents Online in New York


By NotaryLive Staff

Published on 01/29/2021


  • Notarizing documents online in New York is now easier than ever with NotaryLive
  • All you need is a document, a device with internet access, and a valid ID to get started
  • Online notarization offers convenience, saving you time and money compared to traditional methods



It has never been easier to get a document notarized online in New York than it is right now thanks to NotaryLive. 


1. How To Notarize Online in New York with NotaryLive


Gather everything you need

To begin notarizing a document online with NotaryLive, all you need is:

  • the document you are looking to get notarized
  • a device connected to the internet with camera/microphone capabilities
  • and either a valid driver’s license or passport (to verify your identity)


Uploading Your Document

Firstly, you will begin by uploading your document. You can either do this from your desktop or by using the QR code we provide you during the session.


Verifying Your Identity 

After making sure you have everything you need, use your driver's license, passport and any other form of government ID to verify your identity. You will upload a picture of your ID front and back. Make sure to follow the correct requirements to do this.


Answer the KBA Questions

After uploading your ID, you will be brought to the KBA Questions. Which are questions you should get correct (especially if you are who you say you are). 

Questions can be from where you live, where you work, or car model. 


Connecting with the live notary

Once your identity is confirmed using industry standard ID verification technology, you will be connected with a notary, live via webcam.


Notary will verify your identity

After connecting, the licensed online notary will also be prompted to verify the identity of the signers before moving forward with the notarization process.

They do this by comparing your information/ID to the person they see before them on camera (you). 


Get your document notarized 

The notary will witness and affirm your signature, apply their own digital seal, then voilà, you are finished notarizing online!


Access your notarized document

After the session is completed, you can access the notarized document(s) through an email confirmation or your customer dashboard to download them with ease. 



2. Basic RON (Remote Online Notarization) Tools 

Amongst various platforms, you can find that most of them use the same generic tools to complete a notarization online. 

Here is the list: 

  • Digital Signatures: enables you to digitally sign documents online
  • Identity Verification:  secure methods that verify your identity
  • Audit Trails: record of all actions taken during notarization process
  • Secure Storage: to safely store notarized documents
  • Live Video: face-to-face sessions
  • Knowledge Based Authentication (KBA): questions based on personal information


3. Remote Online Notarization Laws  In New York 


When was RON permitted in New York? 

Remote online notarization was permitted June 20th, 2022-→ signed in by Kathy Hochul (Senate Bill 1780C). New York is the 38th state to allow use of online notary technology. 


Notarial Certificate Elements 

A notarized document must include the following elements: 

  • Venue: where the notarization occurred
  • Date: the date of the notarization
  • Name of Principle Signer: person who appears before notary
  • Notary's Official Signature
  • Official Notarial Seal 
  • Title of Office: the notary's official title


Documents Requiring Notarization in New York

In New York, not all legal documents are required to be notarized. However, here are a few that require notarization. 

  • Self-proving wills
  • Affidavits
  • Property Deeds
  • Copy certifications

. . . Any many more documents and official statements! 


Attorney-Led Electronic Notarization 

New York stands out from other states by not allowing regular notaries to offer electronic notarization services under its statute. Instead, attorneys are required to obtain a distinct license to provide electronic notary services (which is different from remote online notarization). 


Recognition of Out-of-State RON 

With the passing of New York Executive Law Section 135-c, a licensed New York notary may remotely notarize wherever a client may be. 



4. Start Notarizing Online with NotaryLive

When you can notarize a document online with NotaryLive in a matter of minutes, there's no need to make the effort to travel, take time off work, or waste your day going to the nearest local notary. 

Check out our blog for more information on which states notaries can become an online notary. 


Here's how NotaryLive works in 4 easy steps; 

How NotaryLive Works 

To get started, you can click the button below.

Notarize Now!

Take that extra time and money to spend it on a trip into New York City.


For more benefits and features of NotaryLive . . . 

Visit our New York Remote Online Notary page.



FAQ For RON in New York 

  • How much does it cost to notarize a document in New York? 
    • Using NotaryLive it only costs $25 for one session.
  • Is is necessary to be a US citizen to utilize our service? 
    • No. To complete the verification process, you need to either be a US citizen or have a US-based public profile. However, if you do not meet these requirements, you can have a witness verify your identity.
  • What are the system requirements for remote online notarization? 
    • To use NotaryLive, all you'll need is a device such as a tablet, smartphone, or computer with internet access, a microphone, sound capabilities, and a camera.
  • How much does the remote online notarial session cost with NotaryLive? 
    • Sessions start at $25 but are discounted based on your account type and monthly volume. For more pricing information, visit our Pricing Page.
  • What are the POA witness requirements for New York?



Is Your Business Looking to Upgrade its Notarization Process? 

On top of the normal benefits of our platform, NotaryLive for Business allows business account holders to make frequent use as easy as possible with options such as:

  • Creating sessions for their Clients
  • Adding Multiple Users
  • Viewing Clients’ Notarized Documents
  • Single-Use or Monthly Billing (Great for high volume!)
  • Volume Pricing Options
  • Optional API and White Label Integration
  • Plus all standard account features



How to Become a Remote Online Notary in the state of New York 

Looking to make the most out of your downtime in New York? Learn how to become a certified New York online notary




Relevant Blogs 

Updated Date: 06/15/2024



Remote Online Notarization

RON Help