NotaryLive's Business Account: Improve Government Efficiency

KEY TAKEAWAYS 

• RON allows faster, more convenient access to notarized documents for governments
• RON improves security and document management through digitized storage
• NotaryLive's business account provides a RON solution for governments to streamline processes

Busy looking up “Government notary near me”? 

According to a report from the U.S. Chamber of Commerce. Digital servicecs can help streamline government processes and make it easier for agencies to process essential documents. 

This can lead to better services for American citizens. 

In this blog we'll delve into how RON can benefit government agencies and review the report supporting it.

1. U.S. Chamber of Commerce Report

The report from U.S. Chamber of Commerce shows that using a digitized service benefits government agencies and their processes.

According to the U.S. Chamber of Commerce report, digitizing government forms improves the following: 

• convenience
• accessibility
• efficiency
• user experience
• reduces costs
• increases efficacy
• builds resilience

The following section will go into depth on how these apply to remote online notarization and it's benefits. 

2. How RON benefits Government Agencies

Convenience

Traditionally, people have relied on physical, paper-based documents that can be difficult to manage and store from an in-person notary public. 

Instead of in-person notarizations which require constituents to:

• errors in the documents
• have delays in the documentation process
• inconvenient storage process

RON allows government agencies to notarize and store documents remotely. Whether it's court filings, right-of-way agreements, or other critical transactions, agencies can now streamline the process. 

By adopting RON, agencies can manage notarized records with ease – all without physical paperwork. 

Accessibility & Security

The report also shows that using an online notary public increases accessibility and enhances security. 

First, let's talk about remote online notarization's accessibility benefit.

RON ensures that government services are accessible to all citizens, including those with disabilities or geographical constraints. 

Online notary platforms employ: 

• users to access services from anywhere, at any time
• more time, less effort
• benefits to those with busy schedules or in remote areas
• faster notarization process – they receive their document in minutes

Remote Online Notarization also provides online security features that store digitized versions of notarized documents and keep a record of the notarization process.

Here are the following security benefits for remote online notarization: 

• robust identity verification to ensure the legitimacy of signers (usually more secure than in-person!)
• encrypted channels to protect sensitive information during sessions
• tamper-proof digital seal and certificate
• audit trail and record-keeping for each transaction

In summary, RON combines convenience, security and efficiency, making notarization accessible to a wide audience while maintaining the highest standards of integrity and privacy. 

Reduces The Costs 

Outdated and manual processes cost Americans and government agencies billions every year. Digitizing forms reduces material costs, staff hours, and processing time, resulting in significant cost savings. 

Increasing Efficacy 

The introduction of online notary processes shortens processing times for government services, reduces the burden on citizens, and minimizes manual work for government employees. 

This increases the efficiency and effectiveness of administrative activities.

Building Resilience 

RON forms enable the government to be more flexible and resilient during crises such as the COVID-19 pandemic. Modern measures enable a faster response time. 

After natural disasters such as hurricanes or forest fires, traditional notarial services can be severely affected due to 

• damage to infrastructure
• displacement of notaries

For example, during a hurricane, offices may be inaccessible and notaries may not be able to travel to affected areas. 

RON can prevent this with its accessibility benefits. 

3. Where Is RON Legal?

Currently, 41 states have passed legislation for RON, but there are still some states without laws on the books. 

This means that RON is not yet possible in those states. These states need to pass legislation to allow for RON. 

You can find more information on which states allow remote online notarization in our State Laws blog. 

Remember: Clients can get their documents notarized in any state – the laws only differ for notaries notarizing the document. 

4. The Notarization Act of 2021

Fortunately, the U.S. Senate has a bill called the Securing and Enabling Commerce Using Remote and Electronic Notarization Act of 2021, which aims to establish a uniform federal framework for a remote online notary public. 

This will allow individuals and businesses to use RON in all states, not just those that have passed their legislation. 

This will help to ensure that the benefits of RON are available to everyone and make it easier for notaries to become remote online notaries. 

5. NotaryLive’s Solution For Government: Business Account

NotaryLive offers a remote online notarization solution for businesses and organizations. 

Here's how NotaryLive works in 4 steps: 

Click the button below to get started,

Notarize Now! 

Business Account Benefits

On top of the normal benefits of our platform, NotaryLive for Business allows business account holders to make frequent use as easy as possible with options such as:

• Creating sessions for their Clients
• Adding Multiple Users
• Viewing Clients’ Notarized Documents
• Single-Use or Monthly Billing (Great for high volume!)
• Volume Pricing Options
• Optional API and White Label Integration
• Plus all standard account features

Here is the pricing info. 

If you have any questions, contact our sales team and one of our reps will be happy to help. 

FAQ For Remote Online Notarization

• How long does the notarial process take? 
  • The online notarial session will take as little as 5-15 minutes. This includes uploading the document, verifying your ID, connecting with a notary, and notarizing your documents.
• Is it necessary to be a US citizen to utilize our service? 
  • No. To complete the verification process, you need to either be a US citizen or have a US-based public profile. However, if you do not meet these requirements, you can have a witness verify your identity.
• Does your ID verification accept passports? 
  • Yes, we accept passports, driver's licenses, and government-issued IDs.

**Legal Disclaimer - We are not lawyers or attorneys and do not give any legal advice. Please check with your attorneys, advisors, or document recipients if you have any unanswered questions about your documents.

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