Why Construction SaaS Platforms Are Adding Online Notarization (And Why Yours Should Too)

By NotaryLive Staff

Published on 05/29/2025

KEY TAKEAWAYS
Optimize construction document workflows for greater efficiency
Enables secure, remote notarization from any location
Reduces manual errors and project delays
Integrates easily with existing SaaS platforms
Enhances user experience and ensures regulatory compliance

As construction software evolves to meet the demands of a faster, more connected jobsite, one thing keeps slowing down the process: notarized documents.

While everything from estimates to punch lists has gone digital, lien waivers, permit affidavits, and Notices of Commencement still require notarization in many states and municipalities, and most of that is still being handled offline.

This is a growing opportunity for forward-thinking construction SaaS platforms to leverage automation in streamlining notarization processes while ensuring scalability.

Notarization Is Still a Workflow Bottleneck

Construction professionals deal with notarized documents far more often than people realize. Some of the most common include:

Lien Waivers (required for payment release in states like Texas, Florida, and California)
Notices of Commencement (NOCs) (required in states like Michigan and Ohio)
Permit Affidavits or Owner Authorizations (often notarized for submission to municipalities like NYC, Miami-Dade, and LA)
Draw Request Affidavits and Final Closeout Docs
Power of Attorney for permit runners and office admins

These documents are often prepared inside your platform or at least managed in parallel to it, but completing them still involves coordinating with a mobile notary, in-house staff, or a local notary office.

That’s where Remote Online Notarization (RON) fits in.

What Is Remote Online Notarization (RON)?

Remote Online Notarization allows users to connect with a live, certified notary online. It’s legally accepted in all 50 states and is now being used by thousands of construction professionals to keep their projects moving.

With RON, users can:

Notarize a document 24/7 from any device
Complete permitting and payment workflows without leaving the office or site
Reduce delays related to in-person or in-house notarization
Get a complete audit trail and legally binding, encrypted documents

Why Your Users Are Already Looking for This

The demand is already there and it’s growing fast.

Construction teams are:

Getting stuck on payment delays because lien waivers aren’t notarized
Paying $100+ for mobile notaries to visit jobsites
Relying on overloaded office staff or notaries who aren’t always available
Wasting hours per week driving documents around for a stamp

By adding or integrating notarization into your SaaS platform, it becomes a more complete workflow tool and helps eliminate a common friction point your users are already experiencing.

Why Construction SaaS Platforms Are Making the Move

Platforms like Procore, Buildertrend, and JobTread have built their success by removing steps, simplifying workflows, and automating what used to be manual.

Notarization is one of the last pieces still handled offline.

Adding online notarization can improve scalability and:

Increase user retention and engagement by eliminating offline steps
Drive additional usage and workflow ownership inside your platform
Create a new monetization lever or value-added integration
Differentiate your product with a legally critical, high-frequency tool

Why NotaryLive?

NotaryLive is built to embed easily into construction platforms or operate as a white-label tool. We’ve already helped thousands of contractors and back-office teams handle notarized documents faster.

Our API allows you to:

Trigger notarization directly from your platform
Route documents and signer info seamlessly with document management features
Track status and receive completed, sealed documents instantly
Provide a best-in-class, fully compliant notarization experience

Ready to Add Notarization to Your Workflow?

Whether you want to integrate notarization directly into your app, offer it as a referral-based solution, or explore a co-marketing partnership, we’re happy to talk.

Explore the NotaryLive API

Talk to our Partnership Team

Frequently Asked Questions
Is online notarization secure? Yes, it uses encryption and ID checks.
Can multiple people notarize remotely? Yes, several parties can join online.
Which construction documents qualify for online notarization? Most contracts, waivers, and affidavits.

About NotaryLive

NotaryLive is a leading provider of digital notarization and eSign solutions, dedicated to enhancing business efficiency through a secure, user-friendly platform that prioritizes understanding and meeting customer needs. By offering innovative tools for electronic signatures and online notarization, NotaryLive empowers professionals to manage documents easily, anywhere, any time.

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