Why Construction Teams Are Moving to Digital Notarization to Protect Contracts

Key Takeaways

• Paper notarization causes costly project delays
• Digital notarization improves speed, accuracy, and compliance
• Book a NotaryLive demo to enhance your workflow

Waiting on a notary public for signing can hold up everything-from permit filings to payment draws.

It’s a small task that can create big setbacks.

Here’s how construction teams are simplifying the paperwork and keeping jobs on track with digital notarization.

Why Traditional Notarization Puts You at Risk

Paper-based notarization may be legally acceptable, but it’s far from reliable due to the need for personal appearance, which can cause delays.

Slow turnaround times stall permits and inspections.

Manual errors can put lien rights at risk. And when records go missing, it’s a major problem during audits or closeout.

According to the ACFE, companies lose 5% of revenue to fraud. Corporate Compliance says each compliance failure averages $5.47 million in costs.

What Makes Digital Notarization More Secure?

Platforms like NotaryLive add layers of security through advanced authentication:

• They verify signer identity with license scans and knowledge-based questions.
• Every document gets a tamper-evident audit trail.
• Video sessions are recorded and stored.

These tools help reduce disputes, enhance verification, and speed up contract execution.

How Digital Notarization Keeps You Compliant

Compliance is easier with a digital system that’s built for construction workflows.

Digital notarization, including the use of an electronic signature, meets ESIGN and UETA standards, gives you instant access to notarized documents, and helps prevent fraud with verified ID checks.

It’s peace of mind when you need verification to prove who signed what, and when.

Why Construction Firms Are Moving to Digital

Construction teams are under pressure to move quickly. Digital notarization helps crews:

• Cut contract cycles by 80% (WorldCC)
• Sign documents from the field
• Share files with office admins, PMs, and owners

Instead of printing, scanning, or couriering docs across town, teams use electronic signature to get everything signed in minutes.

What Construction Teams Are Doing with NotaryLive

On job sites across the country, we’re seeing:

• Office managers, with the assistance of a notary public, notarizing dozens of lien waivers in one sitting
• Project managers completing affidavits onsite
• Permit expeditors finalizing NOCs before plan reviews

It’s digital, fast, and accepted in all 50 states.

Ready to Improve Your Contract Workflows?

If paperwork is slowing down your project, it's time to fix that.

NotaryLive makes it easy to set up a Business Account for your team.

You’ll get secure notarization-anytime, anywhere.

Book your demo to see how we help construction crews work faster.

FAQ

What is digital notarization? Online notarization using ID checks, video calls, and secure tools streamlines notarial acts.

Is it legally valid for construction docs? Yes. It’s compliant in all 50 states.

How does it prevent fraud and ensure verification? ID checks and tamper-evident records stop unauthorized edits.

About NotaryLive

NotaryLive is a leading provider of digital notarization and eSign solutions, dedicated to enhancing business efficiency through a secure, user-friendly platform that prioritizes understanding and meeting customer needs. By offering innovative tools for electronic signatures and online notarization, NotaryLive empowers professionals to manage documents easily, anywhere, any time.

Related Reads

• What is a Construction Lien Waiver form?
• Contractor Affidavit Made Simple with NotaryLive
• Notice of Commencement: What It Is And Do I Need To Get It Notarized?