KEY TAKEAWAYS:
Absentee sellers can now notarize online from anywhere in the world, no travel, no delays.Title companies benefit from lower costs, reduced errors, and faster closings when offering remote online notarization (RON).
NotaryLive, 24/7 remote notary with fast turnaround and fully compliant, state-law notarizations.
Audio Summary:
What’s the problem absentee sellers face?
Are you selling your property but can’t attend the closing in person?
Traditional closings get complex and fast.
Nearly 15% of home-purchase agreements fell through in August 2025 alone. This shows how coordination challenges can quickly derail deals.
You’d have to sign in person, find a “notary near me”, and coordinate with your agent or title company.
It further requires sending documents across state lines, increasing delays, costs, and risk.
The better way: In most states, sellers can notarize documents online.
With NotaryLive, complete your seller-side title package (deeds, affidavits, power of attorney, and more) 100% digitally. You can receive a notary public stamp all from the comfort of your own home or office.
If you are out of state, overseas, or unable to attend the closing, the traditional process becomes complex quickly.
What Absentee Sellers Can Now Do Online with Remote Notarization
Here’s what makes online closings a game-changer:
Notarize documents online, from anywhere
Complete notarizations without leaving your home. With a remote online notary service (RON), you can use your phone or computer to finalize documents securely.
The global remote online notarization market, valued at nearly $2 billion in 2025 reflects widespread adoption fueled:
- by ease of use
- remote access
- and digital security.
Finish the entire seller package in one session
Upload and complete most seller-side documents remotely.
Meet all signature requirements digitally
State law dictates which documents require wet signatures vs. digital signatures with a notary seal/notary stamp. In many real-estate transactions, remote digital signatures are valid and recognized.
Save on time and costs
Online notarization eliminates travel, printing, scanning, and mailing.
Fees depend on the state and provider. Online notarization often costs less than an in-person appointment. This is especially true for out-of-state sellers.
Stronger security than paper
RON platforms verify identity with multiple checks, secure sessions, and recorded audio/video. This reduces fraud risk.
Why Remote Online Closings Help Absentee Sellers Avoid Delays
Let’s be clear, remote closings aren’t just convenient; they make your operation better:
Faster document turnaround
Sign instantly, and once finished, your title company receives everything with a valid notary seal/notary stamp.
Eliminate physical errors and scheduling delays
When you use a remote online notary, you reduce errors with name mismatches, signature misses, or forgotten notarial certificates. We handle corrections in minutes, not days.
Studies show lenders save as much as $444 per loan and title agents $100 per transaction because of:
- fewer errors
- fewer missed signatures
- fewer rework
Work with your title company from anywhere
Out-of-state, overseas, or on vacation? No problem. With secure online notary access, sellers can complete closings from anywhere. Even while coordinating with their real estate agent remotely.
Title companies love RON because it helps sellers like you sign securely and on time.
Compliance built in
Every NotaryLive session includes full notarial records: a timestamped notary signature, audio/video recording, the notary seal, and signer ID logs. You always know who signed and that the document is valid.
Meets specific requirements across jurisdictions
State laws differ. Ensure each document uses the correct format and meets all compliance requirements; digital, in-person, or hybrid. NotaryLive keeps your firm aligned with every state’s specific requirements.
By 2024, 44 states (88% of the US) had enacted remote online notarization laws. This reflects wide legal acceptance and state compliance for RON.
What seller-side documents work well for remote online notarization?
Sellers and title representatives commonly notarize these documents online with notary signing agents:
- Deed (title transfer to buyer)
- Seller’s Affidavit / Affidavit of Title (confirming legal ownership and known issues)
- Power of Attorney (when signing authority is delegated)
- Bill of Sale (transfer of personal property)
- Settlement Statement / Closing Disclosure (itemized costs)
- Lien Release (confirming mortgage or lien payoff)
- Signature Affidavit (confirming notary signature matches ID)
- Notarial Certificate (required for specific notarized real estate forms)
- 1099-S (may be notarized in some states)
- Title Certificate (in real estate or vehicle title transfers)
What’s the remote online notarization process like?
Here’s how it works on NotaryLive:
- Upload your legal documents: The seller or title firm uploads the full closing package securely.
- Verify the signer’s identity: The platform verifies each signer’s identity in real time. It uses government ID checks and knowledge-based questions.
- Meet with a remote notary online: The seller joins a live video session with a remote notary. During the meeting, the seller can ask questions, sign documents, and watch the notary apply the seal/stamp.
- Download notarized documents: NotaryLive delivers all documents digitally after the session, fully certified, secure, and ready for recording.
- Track every detail: NotaryLive keeps a full record of the session, including timestamps, audio/video recording, signer verification, notary signature, and document integrity markers.
NotaryLive: Built for the future of title closings
From large closing pipelines to individual out-of-state signers, NotaryLive optimizes for the modern title workflow.
- API integration for title systems
- Multi-signer sessions for co-owners or POA scenarios
- Support for loan documents, POAs, notarial certificates, and more
- Legally valid across states where RON notary sessions are permitted
- Designed to meet evolving signature requirements and state laws
With NotaryLive, there’s no more “hoping the courier gets there in time” or calling clients to redo paperwork.
Wrapping it up
Absentee sellers (and the teams supporting them) don’t need to postpone closing or look for a “notary near me.”
Rely on NotaryLive to complete seller-side title work from anywhere, while maintaining security and efficiency.
For title firms, adopting remote online notarization (RON) is no longer optional; it is becoming essential.
You will save time, reduce costs, improve client satisfaction, and stay aligned with evolving state regulations and notarial standards.
About NotaryLive
NotaryLive provides digital notarization and eSign solutions on a secure, user-friendly platform designed to improve business efficiency and meet customer needs. By offering innovative tools for electronic signatures and online notarization, NotaryLive empowers professionals to manage documents easily, anywhere, any time.
Frequently Asked Questions
Q: Can I use an online notary service to notarize my real estate documents from out of state?
A: Yes! If state law allows, a remote online notary can complete the notarization over video. They verify identity, apply a digital notary seal, and record the session.
Q: How much does a notary cost when done remotely?A: For an individual session, it costs $25/session. However, if you’re a business looking to notarize for a higher volume of notarizations, visit our Pricing Page.
