KEY TAKEAWAYS
- Online notarization cuts policy-approval wait times from days to minutes.
- Remote POA signings and document notarization protect vulnerable clients, speed up claims, and ensure legal compliance through secure verification processes.
- NotaryLive’s 24/7 platform saves insurers money while boosting customer satisfaction and trust in the financial services sector.
Audio Summary
Why does traditional notarization slow insurance down?
Paper, pens, and office hours don’t mix well with hurricanes, hospital beds, or high-stakes deadlines.
As a result, agents lose deals when an insurance policy requires notarization and:
- clients can’t find a notary public
- Power of Attorneys (POAs) stall when witnesses and principals live states apart
- and every lost file is a compliance headache.
How does Remote Online Notarization (RON) for Insurance fix the pain?
The FBI’s 2023 Internet Crime Report shows fraud losses hit $12.5 billion in 2023, with insurers among the top targets.
RON, utilizing digital signatures, lets signers and notaries meet on a secure video network 24/7.
IDs are scanned and verified in seconds, sessions are recorded, and each PDF is sealed with a tamper-evident digital certificate, ensuring the protection of identity.
The National Notary Association’s RON standards confirm these steps meet or exceed in-person safeguards.
The result:
- faster turnaround for customers
- stronger security
- and happier policyholders who can finish paperwork from their couch.
What does NotaryLive do for insurance teams?
• Policy approvals – Upload an application, invite the client, and close the deal the same day.
• POA signings – Hospitalized or traveling principals can grant authority without leaving the room (witnesses join the same call).
• Bulk workflows – The Business (+Premier) Plan gives staff a dashboard to batch-send documents, track status, and store compliant records across the network.
Need hard numbers?
According to Swiss Re’s 2023 report, they found that when insurers switch to fully digital underwriting and claims workflows, they typically shave 20 % off their operating costs and 25 % off loss-adjustment expenses.
No surprise, no paper, no courier fees, no re-keying data.
Security and compliance without the headache
Every notarization by a notary public is backed by multi-factor ID checks, knowledge-based authentication, and a full audio-visual recording.
The Department of Homeland Security identify these layers as best practice for high-value transactions.
All records are encrypted and stored for ten years, satisfying state audit rules and making disputes easy to resolve.
Getting started is simple
Upload your first legal documents, and you can be notarizing in under ten minutes.
Agents can save templates for common forms. These include change-of-beneficiary affidavits. This ensures that the client’s identity is verified before they hang up the phone. Also, the next session is ready before they disconnect.
About NotaryLive
NotaryLive is a leading provider of digital notarization and eSign solutions, helping insurance pros turn paperwork into profit. Sign, seal, and secure documents from anywhere, any time.
Frequently Asked Questions
Q: How does online notarization speed up policy approvals?
A: Same-day online notarization cuts the typical three-to-five-day wait to minutes.
Q: Is remote notarization legal for POAs in every state?
A: Yes, NotaryLive follows each state’s rules.
Q3. What are the cost benefits of digital notarization?
A: Up to 20 % lower operating costs, 25 % lower loss-adjustment expenses.
