How Digital Contract Management Boosts Efficiency for Contract Administrators

KEY TAKEAWAYS

• Digital contract management cuts paperwork and errors.
• eSignatures and RON speed up approvals and compliance.
• NotaryLive centralizes contracts for construction teams.

Contract administrators face more paperwork than ever,especially in construction, where handling subcontractor agreements, lien waivers, and compliance documents is routine.

Paper-based methods slow down workflows and increase the risk of errors.

Digital contract management with eSignatures and remote online notarizations helps construction teams sign contracts faster, minimize mistakes, and stay compliant with industry regulations.

What Are the Hidden Costs of Paper-Based Contract Management?

Manual contract processes slow things down and increase risk.

Contract digitization can lead to a 25–30% reduction in administrative costs and an 80% faster average cycle time compared to paper-based methods.

How Does a Digital System Improve Contract Workflows?

Switching to a digital contract management platform like NotaryLive helps construction teams:

• Keep all project contracts and compliance documents in one place
• Sign and notarize change orders and lien waivers digitally
• Speed up approvals and keep projects on track
• Track records for audits and regulatory compliance
• Share documents easily with project teams and stakeholders
• Eliminate lost paperwork on the job site
• Stay compliant with construction industry regulations

What Are the Key Benefits of Digital Contract Management?

How much faster are digital contract cycle times?

Digital workflows can cut contract approval time by up to 40%, helping projects move forward sooner.

How can you save costs with a digital contract workflow?

Digital systems can lower contract admin costs by up to 50%. No printing, scanning, or courier fees.

How does digital notarization enhance security?

Remote Online Notarization (RON) add a tamper-evident digital seal, so documents stay secure and authentic.

Why Do Contracts Need eSignatures and Electronic Notarization?

eSignatures are now essential.

In the past five years, global e-signature transactions have surged from 198 million to 4.75 million, showing rapid adoption across industries like construction.

However, many construction contracts, such as:

• lien waivers
• change orders
• and compliance documents,still require notarization.

That’s where NotaryLive steps in with:

• Remote Online Notarization (RON)
• In-Person Electronic Notarization (IPEN)

How Can You Upgrade Your Contract Workflow with NotaryLive?

With NotaryLive, construction contract administrators can optimize every step, from signing and notarizing change orders to maintaining digital records for audits.

Stay organized, simplify compliance, and keep your projects moving forward with a platform built for the demands of construction.

Ready to make contract management easier? Book a NotaryLive demo and see how it can work for your team.

AI-Powered Auto Tagging

Oh, and by the way… NotaryLive’s AI Powered Document Tagging tool can further help you optimize your contract workflow.

This innovative feature eliminates the need for manual document field marking by…

• automatically detecting signature blocks
• text fields
• checkboxes, and
• date fields within your documents.

Effortless Session Facilitation and Tracking

NotaryLive also makes it easy to facilitate notarization sessions for clients, or employees who need documents notarized.

You can…

• quickly invite participants
• monitor the status of each session
• and track every step from start to finish

This means you always know where each document is in the process, helping you keep projects on schedule and ensuring nothing slips through the cracks.

Frequently Asked Questions

• Do I still need notarization if I use eSignatures? Y
  • Yes. Some contracts legally require notarization,even if they're digitally signed.
• Can notarization really be done online? 
  • Absolutely. NotaryLive offers 24/7 remote access to licensed notaries through secure video.
• Is digital notarization secure and legally valid? 
  • Yes. Our RON and IPEN solutions are fully ESIGN, UETA, and state-compliant.

About NotaryLive

NotaryLive is a leading provider of digital notarization and eSign solutions, dedicated to enhancing business efficiency through a secure, user-friendly platform that prioritizes understanding and meeting customer needs. By offering innovative tools for electronic signatures and online notarization, NotaryLive empowers professionals to manage documents easily, anywhere, any time.

Related Reads

• eSign by NotaryLive: Unlimited Legally Binding Electronic Signatures
• AI-Powered Document Tagging by NotaryLive
• Customize Your Experience with NotaryLive’s White Label Solution