KEY TAKEAWAYS:
- Integrate NotaryLive’s online notarization directly into SmartAdvocate.
- End notarization delays to close cases faster and scale your firm.
- Notarized documents auto-flow back into SmartAdvocate case files.
Audio Summary:
NotaryLive is a leading remote online notarization platform and has partnered with SmartAdvocate, trusted case line management software for personal injury and mass tort law firms.
This collaboration brings secure remote online notarization directly into your existing workflow, helping you close cases faster and reduce administrative burden.
Closing the Gaps in your Case Workflow
- Law firms waste hours coordinating notarizations.
- Clients wait days or weeks for appointments.
- Staff manually upload documents between systems.
Cases stall.
We built this partnership to solve that problem.
Your notarizations should happen seamlessly inside the system you already use; not force you to juggle multiple platforms.
Notarization Roadblocks We Eliminate
You’re managing high-volume caseloads with tight deadlines.
Notarizations can create unnecessary frictions:
- Scheduling conflicts between clients, witnesses, and notaries
- Multi-day or multi-week waits for in-person appointments
- Out-of-state clients unable to access local notaries
- Manual document uploads after notarization completes
- Staff burnout from endless coordination tasks
- Compliance uncertainty across different jurisdictions
- Toggling between disconnected platforms
- Documents living in multiple places
- Duplicate data entry across systems
When you receive a notary seal/notary stamp outside your case management system, you lose time and efficiency.
This partnership eliminates those gaps.
How NotaryLive and SmartAdvocate Work Together
SmartAdvocate centralizes your case files, client communication, deadlines, and workflow automation.
However, your cases sometimes need notarizations during these processes.
NotaryLive, an online notary service, fills that gap by bringing state-compliant remote online notarization directly into your SmartAdvocate workflow.
Here’s how the integration works:
Start Notarization Sessions
Create notarization sessions in NotaryLive and connect them to your SmartAdvocate cases using the Case ID.
Your client receives a secure link, completes identity verification, and connects with a licensed notary via video. The process takes minutes instead of days.
Documents Return Automatically
Once notarization completes, documents automatically flow back into the correct SmartAdvocate case file with digital stamps and seals.
No manual uploads. No lost files. Everything stays organized.
Optional: Start from SmartAdvocate
You can also configure your SmartAdvocate dashboard to initiate sessions directly from case files. See our detailed integration guide for setup instructions.
Monitor and Scale
Track all notarizations from your SmartAdvocate dashboard. Handle dozens or hundreds of sessions without adding staff.
Real-World Benefits
High-Volume PI Firms
Hundreds of active cases mean constant notarization needs. Automation returns hours to your team every week.
Mass Tort Practices
Case influxes require fast document processing. Remote notarization removes appointment scheduling as a bottleneck so you can scale without adding administrative headcount.
Firms with Distributed Clients
Clients across states or rural areas struggle accessing notaries. Online notarization removes geographic barriers entirely.
Practices Implementing SmartAdvocate
Adding NotaryLive during SmartAdvocate adoption creates complete document management from day one.
Ready to Streamline Your Notarizations?
Current SmartAdvocate Users:
Contact your SmartAdvocate representative to enable NotaryLive integration. Start creating notarization sessions immediately.
Current NotaryLive Users:
Ask us how SmartAdvocate can centralize your case management while keeping NotaryLive as your trusted notarization partner.
New to Both Platforms:
Begin with NotaryLive to notarize documents online, then explore how SmartAdvocate organizes your complete case workflow.
Your case management system should handle everything; including notarizations.
NotaryLive brings secure, compliant online notarization into SmartAdvocate so cases move faster, staff work more efficiently, and clients get convenient service.
Frequently Asked Questions
Q: Do I need to integrate with SmartAdvocate to use NotaryLive?
A: No. You don’t need to integrate with SmartAdvocate in order to use NotaryLive. You can sign up with a business account at any time to use our remote online notarization service.
Q: What is NotaryLive and how does remote online notarization work?
A: NotaryLive is a secure online notary service that allows clients to sign and notarize documents remotely with a commissioned remote notary. Clients verify their identity, connect with a notary online, and complete the notarization in minutes. Finished documents are available immediately after the session.
Q: Is online notarization legally valid?
A: Yes. Online notarization completed through NotaryLive is legally valid and accepted across the United States. NotaryLive follows state requirements for identity verification, audit trails, and notarial records.
Q: How does NotaryLive work with SmartAdvocate cases?
A: NotaryLive can work alongside SmartAdvocate to help firms initiate notarization from cases, track notarization status, and associate completed notarized documents with the appropriate case file. Firms can explore this workflow after getting started with NotaryLive.
Q: Is NotaryLive available 24/7?
A: Yes. NotaryLive provides on-demand access to an online notary 24 hours a day, 7 days a week. This allows clients to complete notarizations outside of normal business hours, without scheduling appointments or coordinating availability.
